# Reports

## Known Issues

Recent updates to this chapter bring it up to date as far as actually selecting, configuring, viewing, exporting, and saving reports. However, there are known issues with the content of some reports which will be addressed in more detail in a future update, both of &kmymoney; itself as well as this Handbook. These are listed below for your information, and to avoid surprises and unnecessary bug reports.

- In some Investment Reports, questions have been raised regarding the methods used in the calculations related to capital gains, especially unrealized gains or losses (the difference in value of currently held securities compared to their original purchase cost.) This is particularly true when the period of the report does not extend prior to the purchase and after the sale of any security.

- In reports involving a data pivot (where columns represent time periods) if currency conversions are involved, the conversions may not be applied on the same dates when transactions are not grouped by dates. This can lead to different values in different reports, where the values might be expected to be the same.

- Specifying closed accounts for inclusion in reports does not always work as expected. Due to interactions between different parts of the report configuration and generation, it is not always possible to include data from accounts which are now closed, but which were open during the specified time frame of the report.

## Available Reports

Reports View Reports View

The Reports View lists all available reports, grouped under the following headings.

### Income and Expenses

These reports show your income and expenses for the current month or for each month in the current year. Of course, the duration of the overall report and the duration captured by each column can be configured to your liking. Graphs and Pie Charts also may be produced.

### Net Worth

These reports describe your net worth, either at the current moment, every month for the current year, or every year of your history. In addition, there is a 7-day Cash Flow Forecast and a Net Worth Graph. There are also reports to get the balances for all of your accounts at any given point in time. As with the Income and Expenses Reports, time periods and groupings can be configured as desired.

### Transactions

These reports list individual transactions. This is the best way to print your account register for a specific period of time. The transactions included in a report can be grouped together according to your liking by choosing the appropriate report, such as:

- By Account

- By Category

- By Month or Week

- By Payee

You can also choose the time period for the report.

### Cash Flow

The Cash Flow Report is similar to a Transaction Report, but it displays all cash-flow related transactions.

### Investments

These reports help you keep track of your investments. They only include investment accounts. There are a variety of presentation filters and styles, as shown in this partial list.

- Investment Transactions: Similar to a Transactions Report, and includes the share price and quantities.

- Investment Holdings by Account: Shows the current shares, price, and value for each account.

- Investment Holdings by Type: Same as the previous report, but organizes the accounts by type (Stock, Mutual Fund, &etc;)

- Investment Performance by Account: Shows the annualized performance over any period of time. This performs a cash flow analysis of all money coming into and going out of the account. As a result, this is a very accurate picture of how well your investments are doing.

- Investment Performance by Type: Same as the previous report, but organizes the accounts by type (Stock, Mutual Fund, &etc;)

There are also graphs for Investment Prices and Investment Worth.

### Taxes

The Tax Reports are just like the Transactions Reports, but only Tax related categories are included. This allows you to flag certain categories as being tax-related, and then get one big report at the end of the year to see them all in one place. They may be listed either by Category or by Payee, and for the last fiscal year.

### Budgeting

These reports are similar to the Net Worth Reports, but they can display the budget for a given year, and can compare it to the actual income and expenses for the same period.

### Forecast

These reports are just like the Net Worth Reports, but they use the information to display forecast information. You can display the information at various levels and for the time frame of your choosing.

### Information

These reports display non-transaction information about schedules, accounts, and loans.

### Charts

If Charts are enabled, this section lists all the reports which are marked to display a graphical chart as the default. They are also listed in one of the other sections, but they are also aggregated here for your easy reference.

### Favorite Reports

This section lists all the reports you have marked as a favorite in the report configuration dialog. They are still listed in one of the other sections, but they are also aggregated here for your easy reference. Favorite reports are also included on the financial summary page for even easier reference.

## Working With Reports

There are a number of actions you can take on each report. You can access some of these by right-clicking the report name in the list of reports, and selecting the action from the context menu. These include:

- Open: this runs the report and displays the results. This is the same action as if you double clicked on the report name.

- Print: this is the same as running the report and then selecting the File Print menu item.

- Configure: change the properties of this report. You can customize the report to your liking and save it for future use. For more details, see the next section.

- New report: this creates a copy of the report and opens the configuration dialog.

Alternately, once you have run a report, there are buttons across the top of the view to invoke each of these actions:

- Chart: This is only enabled if the report is capable of displaying a chart. Clicking on it toggles between the report and the chart.

- Configure: as described above.

- New: as described above.

- Copy: this copies the report output to the clipboard to paste it in another application, like a spreadsheet, for further analysis or manipulation.

- Export: the content of a report can be saved in &HTML; or CSV format.

- Delete: customized reports can be deleted. The default reports that ship with &kmymoney; cannot be deleted.

- Close: close the current report.

## Configuring Reports

### Working with custom reports

You can configure the default reports or create your own from them by selecting 'New' and then configuring the new report. When you select 'Configure' you will be presented with the Report Configuration Dialog, with the Report Tab selected. Initially, the new report is named the same as the old report with (Customized) added to the end. You can change the name to whatever you want. You can even name your custom reports the same as a default report, or the same as another custom report. Also, you can always use the Comment field to further distinguish reports.

The Report Configuration dialog has a number of tabs across the top, with subtabs below them. Each tab displays options for configuring different aspects of the report.

### Budgets

The configuration dialog for reports which display amounts over time may include budget related settings. These are only enabled if you do have one or more budgets defined, and include a drop-down to select one of those budgets. If one is selected, the report will show the budgeted amount per time period rather that the actual amounts from transaction in that period. In addition, some reports may also give you the option of displaying both the bugdeted and actual amounts, so you can compare them.

### Report Tab

Report Configuration -Report Note that this screenshot shows the old names of the Criteria and Result Tabs, which have been changed to Report and Filters. Different reports will show different subsets of the subtabs, appropriate for configuring that particular report. In addition, many of the subtabs have been moved from from the Report Tab to the Filters Tab.

#### General Subtab

Here you set the basic properties of this report.

- Report Name: Choose a name for this report.

- Comment: Enter a comment to help you remember the details of this report, or to distinguish reports with the same name.

- Convert values to base currency: Select this option to convert all values in the report to your base currency. Leave it unchecked to see values in their original currency. If currencies are not converted, then subtotals will not be shown.

- Mark as favorite report: Check this to cause this report to show up on the home page and in the group of Favorite Reports.

- Skip value if price is zero: This is only enabled for investments reports which show prices instead of balances. Select this option to include prices only if there is an actual price for the date. If not, 0 will be shown. In the graph, the value will be skipped.

#### Rows/Columns Subtab

This is where you configure the selection and organization of the rows and columns shown in the report. This tab presents different configuration options depending on the type of report you have selected.

Report Configuration -Rows and Columns

For Income and Expenses and for Net Worth reports:

- Budget: see discussion above

- Show totals column: Check this to display a column showing the total for each row.

- Show totals row: Check this to display a row showing the total for each column.

- Rows: Choose what kind of accounts to display as the rows of this report

- Detail: Choose the level of detail required for this report. The following levels of detail are available:

  - All: Show every category or account.

  - Top-Level: Show only the highest-level categories or accounts, and roll up the sums of the subordinate categories or accounts into those values.

  - Groups: Show only the totals of the categories or accounts.

  - Totals: Show only the grand totals row.

- Average days: Only enabled for relevant reports. Set how long of a time period each column should encompass.

- Columns: Choose how large of a time period each column should encompass

- Include scheduled transactions: Check this to include scheduled transactions that have not yet been entered.

- Include transfers: Unless you check this, transfers are excluded from transaction reports.

- Include unused accounts/categories: Unless you check this, rows which would have zero values are not displayed.

For Transactions reports:

- Organize by: Choose how to group the transactions in this report.

- Show Columns: Choose which transaction details should be shown in the report. The date and transaction amount are always shown.

- Include only Tax categories: Only show categories which have been marked as tax-related.

- Include only Investment accounts: Only show transactions from investment accounts.

- Include only Loan accounts: Only show transactions from Loan accounts.

- Include transfers: Unless you check this, transfers are excluded from transaction reports.

- Hide Split Transaction Details: Do not display the detailed splits, just the overall account details.

- Hide Transactions: Do not display the transactions, leaving only the totals displayed.

- Hide Totals: Only display the transactions, not the totals.

#### Chart Subtab

This tab allows you to configure what the report looks like when it is displayed as a chart. See the Graphs & Charts section for more explanation of the charting functions.

- Chart Type: The visual format of chart desired.

- Chart Palette: Select from several possible color palettes for the chart.

- Show grid lines: Whether to display horizontal and vertical grid lines on the chart for line, bar, and stacked bar charts; circular and saggital grid lines for pie and ring charts.

- Draw values on chart: Whether to print the data values on the chart for chosen data points.

- Show chart by default: Whether this report should first be displayed as a chart when it's opened instead of as a tabular report.

- Logarithmic vertical axis: Only enabled when relevant - use a logarithmic instead of linear scale for the vertical axis.

- Plot expenses downward: If not checked, then both income and expenses are plotted upwards.

- Line width: The width of data lines on the chart.

#### Range Subtab

##### Date range

Use this section to specify the date range of transactions to be included in the report. The Range drop-down includes a large number of predefined ranges, but you can select User defined and manually set From and To. The Ticks drop-down specifies the placement of tick marks on the horizontal (time) axis of the chart.

##### Data range

This specifies the tick marks and divisions on the vertical axis of the chart. It is generally best to leave the Range drop-down set to Automatic.

### Filters Tab

The subtabs here are the same as the tabs in the Search Transactions interface. Please refer to the documentation on that interface for details on their use.

## Graphs & Charts

### Viewing as a Chart

Each report can be viewed in either textual form or graphical (chart) form. The same report configuration parameters are used in either case. You can easily jump back and forth between the textual and graphical forms by pressing the Chart or Report button along the top of the report.

You should take care to limit the amount of data you choose to display on a chart. If you are not careful, using the same configuration for both textual and graphical forms means it's possible to configure a chart to be visually cluttered, unappealing, and uninformative. &kmymoney; will not force you to keep your charts readable and useful!

### Available Chart Types

#### Line Graph

A line graph is one of the most simple forms of a chart. There is one line for each series. (Usually a series is a single account or category; see below for more details on that.) The time periods stretch out along the bottom axis, and the currency values are along the left.

The detail level for each line is controlled in the Rows/Columns Tab of chart configuration. If you choose the Top-Level detail level, there will be one line for each of the top-most accounts or categories, which shows the sum total of all underlying accounts or categories. If you choose Groups, it will instead show one line for each Income, Expense, Asset, or Liability depending on the other settings.

#### Bar Graph

The bar graph works exactly the same as the line graph, except there is one bar for each series in each time slice.

#### Pie Chart

The pie chart is the most simple chart available. It shows data at only one time slice, as opposed to showing the values across time. This chart shows the values from only the totals column of whatever report is selected. If your report is configured to NOT convert values to the base currency, there will be no totals column, and therefore this report is not useful.

#### Ring Chart

The ring chart is very similar to a pie chart, except there is one ring for each time slice in the report.